VillagesFax

Security You Can Trust

We provide enterprise-grade protection designed specifically for the sensitive nature of healthcare communications. Your data is handled with radical clarity and unwavering reliability.

HIPAA MANDATED

HIPAA Compliance Built-In

Protecting sensitive patient health information (PHI) is our core mission.

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Certified Standards

Our infrastructure meets all federal standards for digital PHI transmission and storage.

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BAA Signed

We sign Business Associate Agreements (BAAs) with all medical partners to guarantee liability coverage.

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Audit Trails

Every fax has a permanent, unalterable log tracking receipt and delivery for medical record accuracy.

End-to-End Encryption

From the moment you upload a document until it reaches the recipient, your data is shielded by AES-256 bit encryption. We ensure faxes are converted to encrypted PDFs before reaching an inbox.

hub Secure Infrastructure

Our data centers are SOC 2 Type II certified and located entirely within the United States, adhering to the strictest privacy protocols in the industry.

Why Security Matters

Standard email is like sending a postcard; anyone in the sorting facility can read it. For medical records, this isn't just risky—it's illegal.

  • check_circle Prevents accidental PHI disclosure to unauthorized servers.
  • check_circle Ensures legal compliance with Florida health regulations.
  • check_circle Maintains the chain of custody for important legal documents.
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Safe vs. Standard

VillagesFax uses private tunnels to keep your faxes off the open internet.

Security Questions

Is my data stored forever? expand_more
By default, we retain faxes for 30 days to ensure you can retrieve them. You can opt for "Zero-Retention" mode where data is wiped immediately after successful delivery.
Who can access my sent faxes? expand_more
Only you and your designated recipient. VillagesFax employees do not have the encryption keys required to view the content of your faxes.
Is the system updated for new threats? expand_more
Yes, our security team performs weekly vulnerability scans and quarterly penetration tests to ensure our infrastructure stays ahead of evolving cyber threats.

Ready to Fax with Confidence?

Join thousands of residents in The Villages who trust us with their medical and legal documents every single day.

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